I often am asked, “How does iRedline handle tables during the comparison process?” I say, “Great, because iRedline leverages Word 2007’s comparison engine, and Word tracks revisions in tables accurately.” This question is asked because comparison products that compare tables (Word documents) outside of Microsoft Word use very different comparison algorithms and usually have a difficult time with Words tables, especially complex tables, and the resulting documents have messed up table.

Under the hood, Word tables are very complex, and in Word 2007, they have hit a completely new level. I believe this is one of the reason many OpenXML (Microsoft Office’s new file format) will make it difficult for many non-Microsoft document viewers to show Word’s tables with Tracked Changes accurately. I’m amazed at how well Word handles tables during the comparison and document revision (Track Changes turned on) process, because of this complexity.

Observe the simple table below. This table has two deletions, one insertion and three deleted cells (pink). Yet look at the underlying OpenXML code below (see Simple Table as OpenXML Code) is very complex. The OpenXML code lists 18 revision changes and many of them are nested inside other changes.

 

Simple Table as OpenXML Code

<w:tbl xmlns:w="http://schemas.openxmlformats.org/
wordprocessingml/2006/main">

  <w:tblPr>

    <w:tblW w:w="0" w:type="auto" />

    <w:tblBorders>

      <w:top w:val="single" w:sz="12" w:space="0" w:color="auto" />

      <w:left w:val="single" w:sz="12" w:space="0" w:color="auto" />

      <w:bottom w:val="single" w:sz="12" w:space="0" w:color="auto" />

      <w:right w:val="single" w:sz="12" w:space="0" w:color="auto" />

    </w:tblBorders>

    <w:tblLayout w:type="fixed" />

    <w:tblCellMar>

      <w:left w:w="30" w:type="dxa" />

      <w:right w:w="30" w:type="dxa" />

    </w:tblCellMar>

    <w:tblLook w:val="0000" />

    <w:tblPrChange w:id="0" w:author="Randall Farrar">

      <w:tblPr>

        <w:tblW w:w="0" w:type="auto" />

        <w:tblBorders>

          <w:top w:val="single" w:sz="12" w:space="0" w:color="auto" />

          <w:left w:val="single" w:sz="12" w:space="0" w:color="auto" />

          <w:bottom w:val="single" w:sz="12" w:space="0" w:color="auto" />

          <w:right w:val="single" w:sz="12" w:space="0" w:color="auto" />

        </w:tblBorders>

        <w:tblLayout w:type="fixed" />

        <w:tblCellMar>

          <w:left w:w="30" w:type="dxa" />

          <w:right w:w="30" w:type="dxa" />

        </w:tblCellMar>

        <w:tblLook w:val="0000" />

      </w:tblPr>

    </w:tblPrChange>

  </w:tblPr>

  <w:tblGrid>

    <w:gridCol w:w="3240" />

    <w:gridCol w:w="180" />

    <w:gridCol w:w="840" />

    <w:gridCol w:w="1440" />

    <w:tblGridChange w:id="1">

      <w:tblGrid>

        <w:gridCol w:w="3240" />

        <w:gridCol w:w="90" />

        <w:gridCol w:w="90" />

        <w:gridCol w:w="1440" />

      </w:tblGrid>

    </w:tblGridChange>

  </w:tblGrid>

  <w:tr>

    <w:trPr>

      <w:trHeight w:val="310" />

      <w:trPrChange w:id="2" w:author="Randall Farrar">

        <w:trPr>

          <w:trHeight w:val="310" />

        </w:trPr>

      </w:trPrChange>

    </w:trPr>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="3240" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="3" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="3240" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:pStyle w:val="Heading1" />

          <w:numPr>

            <w:ilvl w:val="0" />

            <w:numId w:val="0" />

          </w:numPr>

          <w:rPr>

            <w:b />

            <w:i />

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

        <w:r>

          <w:rPr>

            <w:b />

            <w:color w:val="000000" />

          </w:rPr>

          <w:t>Chemical Composition</w:t>

        </w:r>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="180" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="4" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="180" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:rPr>

            <w:b />

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="840" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:cellDel w:id="5" w:author="Randall Farrar" />

        <w:tcPrChange w:id="6" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="840" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

            <w:cellDel w:id="7" w:author="Randall Farrar" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="1440" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="8" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="2400" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

        <w:del w:id="9" w:author="Randall Farrar">

          <w:r>

            <w:rPr>

              <w:color w:val="000000" />

            </w:rPr>

            <w:delText>Typical</w:delText>

          </w:r>

        </w:del>

      </w:p>

    </w:tc>

  </w:tr>

  <w:tr>

    <w:trPr>

      <w:trHeight w:val="310" />

      <w:trPrChange w:id="10" w:author="Randall Farrar">

        <w:trPr>

          <w:trHeight w:val="310" />

        </w:trPr>

      </w:trPrChange>

    </w:trPr>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="3240" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="11" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="3240" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

        <w:r>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

          <w:t>Ca(OH)</w:t>

        </w:r>

        <w:r>

          <w:rPr>

            <w:color w:val="000000" />

            <w:vertAlign w:val="subscript" />

          </w:rPr>

          <w:t>2</w:t>

        </w:r>

        <w:r>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

          <w:t xml:space="preserve"> </w:t>

        </w:r>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="180" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="12" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="180" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:jc w:val="center" />

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="840" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:cellDel w:id="13" w:author="Randall Farrar" />

        <w:tcPrChange w:id="14" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="840" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

            <w:cellDel w:id="15" w:author="Randall Farrar" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:jc w:val="center" />

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

      </w:p>

    </w:tc>

    <w:tc>

      <w:tcPr>

        <w:tcW w:w="1440" w:type="dxa" />

        <w:shd w:val="clear" w:color="000000" w:fill="auto" />

        <w:tcPrChange w:id="16" w:author="Randall Farrar">

          <w:tcPr>

            <w:tcW w:w="2400" w:type="dxa" />

            <w:shd w:val="clear" w:color="000000" w:fill="auto" />

          </w:tcPr>

        </w:tcPrChange>

      </w:tcPr>

      <w:p>

        <w:pPr>

          <w:jc w:val="center" />

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

        </w:pPr>

        <w:r>

          <w:rPr>

            <w:color w:val="000000" />

          </w:rPr>

          <w:t>96.</w:t>

        </w:r>

        <w:del w:id="17" w:author="Randall Farrar">

          <w:r>

            <w:rPr>

              <w:color w:val="000000" />

            </w:rPr>

            <w:delText>0%</w:delText>

          </w:r>

        </w:del>

        <w:ins w:id="18" w:author="Randall Farrar">

          <w:r>

            <w:rPr>

              <w:color w:val="000000" />

            </w:rPr>

            <w:t>5%</w:t>

          </w:r>

        </w:ins>

      </w:p>

    </w:tc>

  </w:tr>

</w:tbl>

<w:p xmlns:w="http://schemas.openxmlformats.org/
wordprocessingml/2006/main" />

 

Navigating through your document using Words Next and Previous revision buttons is straight forward, except when there are comments in your document. This is when you’ll get a little surprise. With comments in your document, and while you’re navigating through your document, Word will automatically open up the Reviewing Pane (if it’s not already open) when it hits a comment. Word then places the insertion point in that comment in the Reviewing Pane. At this point, you’re no longer in the document; rather you’re in the Reviewing pane.

Don’t panic, because if you click the Next or Previous button again it goes on to the next or previous revision in the document and out of the Reviewing Pane. Things only get sticky when you actually click in the Review Pane (it’s now the active Window) and at this point you’ll be navigating inside the Reviewing Pane (see How to Navigate your Revisions Inside the Reviewing Pane). You have to click back into your document or close the Reviewing Pane.

Solutions:

• Close the Reviewing Pane when it appears using the keyboard shortcut Shift+Alt+C.
• Hide your comments in the Show Markup option by unchecking comments in the drop-down list (see Figure – Show Markup below).

Show Markup

 

iRedline handles this much more elegantly by ignoring the comments (using iRedline’s Next and Previous buttons) and navigating only the revisions in your document.

 

 

Most people don’t know that you can use the inside of the Reviewing Pane (see Figure – Reviewing Pane below) to navigate your revisions. When you use the Reviewing Pane in this way, you’ll actually be navigating from one revision to the other inside the Reviewing Pane. This approach will highlight each revision inside the Reviewing Pane and at the same time scroll the document to show where that revision is located.

How to Navigate your Revisions inside the Reviewing Pane

1. Point to a revision text beneath the bordered change type in the Reviewing Pane with your mouse pointer
2. Click your mouse
3. Click the Next button to navigate to the next revision
   The next revision will be highlighted and you’ll see the actual revision in your document to the right.

The Reviewing Pane

 

 

When working with rows and cells in a table, word will only be able to track inserted and deleted cells, while editing. Word is unable to track merged or split cells. Merged and split cells can only be tracked when you compare or combine documents… in Native Word or iRedline v7.

Unfortunately there are no keyboard shortcuts for the Previous and Next button for navigating your revisions. Word forces you to use your mouse.

A way to solve this is to map two keyboard shortcuts to the Word commands:
NextChangeOrComment and PreviousChangeOrComment.

iRedline v7 has solved this by mapping the keyboard shortcuts to iRedline’s Previous and Next revisions navigation button (which also gives you’re the ability to navigate DeltaView changes):

Move to Previous revision – Ctrl+Alt+P
Move to Next revision- Crtl+Alt+N

Often it isn’t obvious where a move tracked change has moved to or moved from, because it may be on another page. I really like the way Microsoft has implemented this feature. Using your mouse, right-click on a move and select Follow Move in the short cut menu (click image below). This simple short-cut will navigate to the related move.

Navigating Moves

From the TheNextWeb blog:

“…Google just announced in an email to Google App admins that starting “in a few weeks” Google Docs published and shared to users outside of one’s domain and linked to from a public website will be crawled, indexed and appear in Google search results. “This is a very exciting change as your published docs linked to from public websites will reach a much wider audience of people,” said Google in its announcement…”

Excited?! No… they said “very excited.” Yea, we want our documents read by a “much wider audience.” Not! And I thought document metadata was high risk.

The blog goes on to say…

“Thankfully, Google has given Google App admins the ability to regulate sharing to users outside of their domain. However, the sharing options that Google currently offers are not nearly as granular as they need to be. Businesses using Google Apps may likely want tiers of users giving some the ability to share while prohibiting others. In addition, a business might also want to allow sharing with users of specific domains while prohibiting all others…”

This will kill Google Docs or relegate it to a niche market. What law firm or company wants a document accidentally indexed and shown to the world? It only has to happen once. A miss step on Google’s part. Trust me, enterprises are not going to trust their users to not “publicly publish”.

Man… right when I was going to put resources into this platform! Forget that…for now. Then, if Google uses attenuated terms like “document management” or “knowledge management” they may get some traction.

Can someone recommend an organic spider insecticide?

Read full blog here…

The Reviewing Pane show Moved From as Moved (insertion) when in fact it is a Deletion… very confusing. I have no idea what Microsoft is trying to convey, except that the “result”, where it “moved to” is an insertion. That is confusing. Click the example below.

I believe the best way to handle Moves in the Reviewing Pane is to use them as Move location markers. Double clicking on the specific Move in the Reviewing Pane will move the insertion point to that move revision in the document.

I feel that the Reviewing Pane, when tracking changes, is one of the most under utilized features of Word 2007. The power lies in the fact that it acts as a hyperlink list to your changes, gives a count of changes in your document, and tells you what has changed for each revision.

The powerful Reviewing Pane can also be used to review changes in an iRedline result document as well.

Below is a list of the types of revisions you’ll see in the Reviewing Pane.

• Insertions – Revisions that are "new" content typed, pasted or moved to another location in the document (if Track Moves is unchecked in Change Tracking Options).
• Deletions – Revisions that are deleted content deleted, cut or moved to another location in the document.
• Moved (Deletion) – When tracking moves, these revisions are tracked as "moved from".  Only paragraphs and sentences can be marked as a move while editing the document.
• Moved Up (Insertion) – When tracking moves, these revisions are tracked as "moved to" when they are moved above Moved (move from).  Only paragraphs and sentences can be marked as a move while editing the document.
• Moved Down (Insertion) – When tracking moves, these revisions are tracked as "moved to" when they are moved below the Moved (move from).  Only paragraphs and sentences can be marked as a move while editing the document
• Formatting – This revision occurs when any "direct" formatting or style has been applied to the content.
• Style Definitions – When a style has been changed in the document it is marked in the Reviewing Pane, but it is not a revision you can navigate to.

While editing a document “Moves” can only be paragraphs or sentences. If you drag any non paragraph or sentence content to another location, it shows as an insertion and deletion and not as a move.

Word doesn’t show paragraph numbering changes in the revision pane, and won’t navigate to it. It shows the list change as a formatting revision. That isn’t very helpful if you have large number of paragraph changes spanning multiple pages. The user has to manually navigate those changes visually (click on example below).

Solution:
Use iRedline to compare two documents with numbering lists to convert the auto numbers to text, which gives you a much more accurate result document.

If Track Changes is turned on you cannot move a “Move Up” or “Move Down” revision. You will get a message that says, “The selection is marked as deleted text”

Talk about irritating and confusing, because the text has been inserted (Moved To). I bet this “corrected adjective use” won’t be mentioned in a Service Pack.

If you like to use balloons but prefer the font to be different (larger) than Word uses by default, you can change it by modifying the Balloon Text style.

1. On the Home tab, in the Styles group, click the Styles Dialog Box Launcher (see Figure 1 – Styles Dialog Box Launcher).



Figure 1 – Styles Dialog Box Launcher

2. In the Styles task pane, click Manage Styles , and then click the Restrict tab.
3. In the Select a Style to edit list, select Balloon Text
4. Click the Modify button
5. Change the Font characteristics and click OK
6. Click OK in the Manage Styles dialog box

The Reviewing Pane is a handy reference for counting the revisions in your document, but I disagree with the way Word counts revisions. Word counts a contiguous revision as one.

I believe that if a paragraph has been inserted it should be two (the text and the paragraph mark) or one if is a lone paragraph mark. I base my belief on the way Microsoft marks revisions in the underlying OpenXML content of the document. Contiguous Text in a paragraph and paragraph marks are marked separately. When iRedline counts revisions (for reports and iRedline Document Properties) the revised text and paragraphs are counted separately as Microsoft marks revisions in the OpenXML content.

Also, a move is a move. When you move a paragraph its one move. Word tracks this as two moves, iRedline tracks it as one.

This is so confusing. The difference between Final Showing Markup and Original Showing Markup have no effect unless balloons are showing. This little settings is completely missed by users who are completely confused by it, and ignore these settings all together. Who wants this as a support issue?

Changing the Review Display for Track Changes

If you want to view your document in different scenarios or views for various stages of the edit process, you would use the Display for Review list (see Figure 1 – Display for Review) in the Tracking group. Each of the four options in the list provides a different view of the document. Final Showing Markup is the default when you open any document.

Figure 1 – Display for Review

Final Showing Markup – This view displays the final document with all tracked changes and comments showing. This is the default view for all documents opened in Word.  When balloons are displayed, the insertion are shown as inline revisions and deletions are shown in the margin in balloons.

Final – This view displays the document without tracked changes showing. Don’t worry, any tracked changes that have not been accepted, rejected, or deleted are still in the document.

Original Showing Markup – This view displays the original text with tracked (display balloons to see this view). Only deletions are shown as inline revisions and insertions are shown in the margin in balloons.

Original – This view displays the original document without tracked changes and comments showing. Don’t worry, any tracked changes that have not been accepted, rejected, or deleted are still in the document. In other words – what did the original document look like?

iRedline provides the Display for Review list button on its Ribbon without having to switch back to the Review tab.

The North Carolina State Bar has proposed an Ethics Opinion on whether a lawyer can look for and use metadata contained in a electronic communication from another party or that party’s lawyer.

If Ethics Opinion 1 is approved, is would place affirmative obligations on not only the recipient of the data, but also its sender. In others words both parties are responsible for the metadata.

The Gist…

Obligations On Sending Lawyers

• The sending party of the email or electronic version of the document needs to “use reasonable care to prevent the disclosure of confidential client information.” Com ‘on that doesn’t happen anymore…

• Warns you to be careful of word processing software that tracks changes, allows comments, or permits the saving of multiple versions of a document. (Microsoft is thinking about bringing "versions" back in Office 2010). They forgot to mention all the author and identifier metadata in Microsoft Office documents, and the new metadata in Office 2007.

• The Opinion says that lawyers should use scrubbing (ironically that word came into use after the release of iScrub) applications that delete metadata, or avoid metadata altogether by sending fax transmissions or hard copies of documents.

  Ok since nobody under the age of 55 (had to pick a number older than me) sends faxes or hard copies anymore… get a metadata management application.

  And if you totally trust the opposing counsel, because they’re looking out for your best interests, then forget investing in a metadata management application. In these turbulent economical times you’ll save your firm money.

Obligations On Receiving Lawyers

• Opinion prohibits a lawyer receiving electronic email or document from searching for or using confidential information contained in the metadata in the document (yea right!). If the recipient "unintentionally" views hidden metadata, he or she must notify the sender of that fact.

  In other words if you accidentally (unintentionally) click the view metadata button in iScrub, you have to tell the sending party you’ve seen all the embarrassing stuff they left in the document and then the sending party has to tell their client that the opposing lawyers went through their underwear drawer and its now on YouTube.

• The Proposed Opinion doesn’t apply, of course, to documents produced in response to a subpoena or a discovery request.

  Of course! Then, if you’re on the offence, you can look at their metadata all day long and use iScrub to print out metadata reports.

It’s still open season on metadata…

Read the actual article…

This is something that’s been a little confusing in the Microsoft document metadata management market space. From the beginning (since Word 97) we’ve heard that “Word tracks the last 10 authors.” Well… that is just not true. In fact I created a simple VBA routine (see code below) that placed 5000 authors in a Word 2007 document.

Word 2007 could show all the Reviewers under Show Markup and the Reviewing Pane. Word 2003 could not show the Reviewers using the Review toolbar, but it was able to show all 5000 authors in the Reviewing Pane with both DOC and DOCX file formats. [A single reason why the Reviewing Pane should be used more by users.]

Now just how many authors can Word 2007 track? I stopped at 5000 authors. Com’on, who in their right mind would let everyone at Microsoft Corp edit their document with Track Changes turned on? And 5000 authors is completely unrealistic.

In VB, the property type of Activedocument.Revisions.Count is a Long data type (32-bit 4-byte). A 32-bit long data type can hold 2,147,483,647 items. I doubt very much that Word could handle that without blowing up, and this number is moot.

The point here is that Word can track a significant number of authors and you have to ask yourself if the metadata management application your firm depends on can handle that number. iScrub can manage that number.

Here’s the code to test my assumptions:

First create a new blank document, then run the code.

Sub AuthorAdditions()
     Dim x As Long

     Application.ScreenUpdating = False
     ActiveDocument.TrackRevisions = True
     For x = 1 To 5000
          Application.UserName = "Author" & Format(x)
          Selection.TypeText Text:="This is more text"
          Selection.TypeParagraph
          ActiveDocument.Save
     Next
     Application.ScreenUpdating = True
End Sub

The Update Revision Count button in the Reviewing Pane does nothing, because the revision count is updated dynamically as revisions are made. I have found on VERY large documents it speeds up the process, but then on the same document it had no effect when I closed it-re-opened it and made the same changes. It shouldn’t be there, because it assumes that the revision count may need to be updated.

This will be a support call.

There is no way to remove the author, the date, and time the revision was made for tracked changes in a document without using the Document Inspector. The Document Inspector not only removes the author and date information, it also removes important document properties as well. I don’t recommend using the Document Inspector to do this. A detrimental overkill!

There are times you may not want the other party to know who made the revision and when the revision was made. Fortunately, when you compare two documents using iRedline, iRedline can manage the author and date information in the result document. With iRedline, you can remove or change the author information and the time the revision was made can be removed.

Esquire Innovations’ metadata management product iScrub can also remove the author and date information from each tracked change much better and cleaner than the document inspector.

At any time while you are working on your document you can turn Track Changes on. But, did you know that there are three ways to to Turn Track Changes On?

Figure 1 – Turning Track Changes Example

 

Method 1

• Click on the Tack Changes button (see Figure 2 – Turning Track Changes On).
  This is a toggle button, and clicking it again will turn Track Changes off. You will also see in the status bar (see Figure 3 – Track Changes Status) the Track Changes status at the bottom of the Word window.

Method 2

• Click the Track Changes text in the status bar (see Figure 2 – Track Changes Status).
  This is a toggle button, and clicking it again will turn Track Changes off.

Method 3

• Press CTRL+SHIFT+E.
  This is a toggle keyboard shortcut, and pressing these keys again will turn Track Changes off.

Figure 2 – Turning Track Changes On

 

Figure 3 – Track Changes Status

 

I prefer method 2 and 3 because you can use them anytime without having to access the Review tab.

When Track Changes is turned on, and as you type, the new text is inserted. When you delete text, it will show as deleted (see Figure 1 – Tracked Change Example).

Word 2007 Irritant

Moves can only be paragraphs. If you drag words or a sentence to another location, it shows as an insertion and deletion and not as a move