Navigating through your document using Words Next and Previous revision buttons is straight forward, except when there are comments in your document. This is when you’ll get a little surprise. With comments in your document, and while you’re navigating through your document, Word will automatically open up the Reviewing Pane (if it’s not already open) when it hits a comment. Word then places the insertion point in that comment in the Reviewing Pane. At this point, you’re no longer in the document; rather you’re in the Reviewing pane.

Don’t panic, because if you click the Next or Previous button again it goes on to the next or previous revision in the document and out of the Reviewing Pane. Things only get sticky when you actually click in the Review Pane (it’s now the active Window) and at this point you’ll be navigating inside the Reviewing Pane (see How to Navigate your Revisions Inside the Reviewing Pane). You have to click back into your document or close the Reviewing Pane.

Solutions:

• Close the Reviewing Pane when it appears using the keyboard shortcut Shift+Alt+C.
• Hide your comments in the Show Markup option by unchecking comments in the drop-down list (see Figure – Show Markup below).

Show Markup

iRedline handles this much more elegantly by ignoring the comments (using iRedline’s Next and Previous buttons) and navigating only the revisions in your document.

Last Modified : March 23rd, 2010 Filed under : Document Comparison, General Navigate : Previous post / Next post